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What does CaseLines do?

CaseLines makes it easy to load documents directly into an electronic bundle using secure cloud-based facilities.  There is no software to install and the service is easy to use. CaseLines automatically creates the index and re-paginates the e-Bundle, putting sections into date order automatically with sub-numbering for late arriving documents. Easy hyperlinking, indexing and re-pagination delivers substantial cost savings compared to using a conventional folder/file structure written to CD or pen drive.

CaseLines also offers a number of options to automatically upload documents and build bundles, further increasing the savings, and where resources are limited, the experienced CaseLines team can also provide a bundle loading service.

A key advantage of using CaseLines compared to traditional pdf bundles is that counsel and other parties can start work on the bundle even before it is finalised; this is because hyperlinks and annotations can be added to documents before the bundle is complete, safe in the knowledge that when new documents are added the relative positions of links and notes will remain undisturbed. CaseLines offers full text based and “sounds like” searching within the case, making it easy to build up a line of argument. Finally, CaseLines offers extensive annotation facilities, with the ability to share notes within a restricted community (for example, solicitor, leading counsel and junior can share notes – this feature is a major benefit in the Crown Courts, where counsel might have to “return” a case; with CaseLines, all the preparation notes are retained and can be passed to newly instructed counsel).
CaseLines really comes into its own in the Courtroom. The service is so easy to operate that Counsel can do so without assistance whilst simultaneously cross-examining witnesses or summing up – indeed thousands do so every day! All parties in the court can follow the case using a range of devices, including tablets, laptops and PC’s. The judge or tribunal chair can make notes on the case as it progresses and can copy/paste text from documents for summing up later.
CaseLines requires no courtroom operator. This saves external costs, and offers total flexibility – there is no advance set up required, and no disruption if the case has to be re-listed on short notice to another court. Above all, because there are no set up costs, CaseLines is cost effective with any case – from a 100 page criminal prosecution to a 200,000 page tax fraud case.

At any time the whole trial bundle can be downloaded as one or more court ready PDFs. These can be printed or securely stored on electronic devices for working off-line or sending to third parties.

Late arriving documents are marked as ‘inserts’. They are sub-numbered into the bundle so as not to disturb the page numbering of the bundle. They take on the number of the previous page in the bundle plus a sequence of letters (a, b, c etc.) to an unlimited level.

Adding manual hyperlinks is fast and flexible. For instance, witness statements are ‘overlaid’ with hyperlinks to specific pages in the evidence sections. The hyperlinks are maintained even as the documents move when new evidence documents are adduced. The hyperlinks are printed on the finished bundle with the name and target bundle page number and are available as automatic hyperlinks in the online review facilities.

The trial bundle PDF is bookmarked with index entries and the index itself is fully hyperlinked into the body of the bundle. This feature permits case preparation to start at an early stage, even before the bundle is complete.

Documents are selected for inclusion in a core bundle for presentation to the judge. Additional documents can be inserted into the core bundle during the trial with sub-numbering if required. The page numbering of the main bundle is displayed alongside the core bundle numbering.

The trial bundle is numbered automatically. There are choices for the colour, position and size of the page number as well as continuous or section based numbering. The numbering is revised whenever a document is inserted. The numbering can be frozen at an agreed time after which new documents are sub-numbered into the bundle e.g. 2a, 2b, 2c etc.

The trial bundle is numbered automatically.  There are choices for the colour, position, and size of the page number as well as continuous or section based numbering.  The numbering is revised whenever a document is inserted.  The numbering can be frozen at an agreed time after which new documents are sub-numbered into the bundle e.g. 2a, 2b, 2c etc.

CaseLines is the leading low cost solution for EPE in the courtroom. Features include allowing a single user to direct other users to view a particular document, pan & zoom capability for showing maps, images and the ability to hide elements of documents being displayed in open court.

The bundle is accessed simultaneously with others in a geographically distributed conference.  Each attendee directs others to pages in the bundle automatically using the ‘Direct to Page’ button on their screen.  Comments are shared in the conference with automatic page hyperlinks available to all participants.

Electronic disclosure gives the other party read-only access to the full bundle on CaseLines for a period of time.  They are able to view the index and the documents stored without requiring a lengthy correspondence. Alternatively the other party can be sent the PDF version of the complete disclosure bundle by secure email.

For traditional disclosure the index is available on CaseLines as a Word document which is updated as documents are added (post-disclosure documents are sub-numbered).

Individual documents are selected for inclusion and exclusion in the trial bundle.  For example, privileged documents are easily moved into a separate section and excluded from the trial index.

Notes are added with a few clicks of the mouse.  Text is highlighted on scanned PDFs or larger areas identified on the page.  Notes are private or shared with others who have authorised access to the bundle.  Notes are tagged according to their relevance and colour coded if required.  Filtered lists of notes are available by tag and colour.  Comment summaries are available as a single PDF or CSV file.  The summary contains all visible comments including relevant extracts from the bundle pages.

The whole bundle is reviewed on a simple-to-use screen.  The index, document pages and notes are simultaneously viewable.  The bundle is easily navigated and notes speedily added to identify key arguments.

Audio and video files are loaded directly into the bundle, keeping the evidence in one place.  Placeholder pages are inserted into the bundle with hyperlinks to the media files.

Many people can work simultaneously on the bundle.  For example one person can load documents while another applies comments to documents in the same section

The document index is updated easily and re-ordered as required.

The time to identify duplicates is hugely reduced with automatic identification of individual pages that appear to be duplicates.  Skewed, faded, faxed, annotated and rotated duplicates are identified with good accuracy.  Side-by-side comparison supports the choice of the document that will remain in the bundle.

The full bundle is searched in seconds using single and multiple word searches and fuzzy matching capability.  Scanned documents are preprocessed with OCR to aid fast searching.

Date ordering is automatic for chosen sections (e.g. evidence sections).  New documents are inserted at the correct position according to their date.  The index and page numbering is updated automatically.

Spreadsheets and other large ‘unprintable’ files are loaded and made available electronically from the bundle store.

A wide variety of documents are loaded without the need for pre-processing.  All documents are automatically converted into PDFs and OCR’d including Word documents, emails, spreadsheets and many other formats.

CaseLines is a single bundle store that saves time and effort when organising and presenting the document bundle for a case.